Current status of PDF electronic invoicing in Colibri Professional

The Colibri Professional accounting software currently supports the issuance of PDF electronic invoices.

To comply with the Portuguese legislation, PDF electronic invoices issued by Colibri Professional must meet the following requirements:

• They must be signed with a digital signature issued to the company in whose name the invoice is issued.
• They must be delivered to the recipient electronically, either by email or through a secure electronic messaging system.

What is required?

• A Colibri Professional license
• A digital signature certificate issued to the company in whose name the invoices will be issued.

How does it work?

• To use PDF electronic invoicing in Colibri Professional, the digital signature certificate must be imported into the software settings.
• Once the certificate is imported, all PDF documents generated by Colibri Professional will be automatically signed with the certificate.
• The invoices can then be sent to the recipient electronically, either by email or through a secure electronic messaging system.

Obtaining digital signature certificates

Digital signature certificates can be obtained from accredited certification authorities in Portugal. Some examples of these authorities include:

• DigitalSign
• Multicert

Additional information

In the absence of a digital signature certificate issued to the company, Colibri Professional will still sign PDF documents with a digital signature certificate issued to the software developers. However, these documents will not be considered electronic invoices, as they do not meet the requirements of Portuguese legislation.

Conclusion

The Colibri Professional accounting software provides a simple and efficient solution for the issuance of PDF electronic invoices. By following the steps outlined above, companies can ensure that their PDF invoices meet the requirements of Portuguese legislation and are considered valid for tax purposes.